(alt image text: best AI note-taker)
Let’s face it: a lot of us don’t like attending meetings, let alone making notes during them. But what if we told you that AI note-taking apps are the solution to your problem?
On average, companies spend around 15% of their time in meetings. That’s quite a number.
Now add the number of times you tried to make sense of things, scribbling notes, and wishing someone else was there to multitask.
Enter AI note-takers - they can’t help you dodge meetings, but they’ll help you get through them.
Plus, you can always review what you talked about without causing anxiety to bottle up all your emotions and transport them to the secret vault in your brain.
You won’t have to panic over finding a topic you discussed, and you can always go over the whole conversation without spending too much time.
So, here, we’ll be breaking down the top AI note-taking apps.
Before you begin: The ranks aren’t awarded based on who is better than whom. Instead, we’re focusing on which AI note-taker performs best for which industry (and its unique needs).
Recruiters are always in meetings - with candidates, the hiring manager, the stakeholders, etc.
That means they’re always on the go - scheduling meetings, coordinating with the candidates, conducting those meetings, updating the ATS, and ensuring everything pans out the way their hierarchy expects.
They also have to turn in submittals for every candidate, which takes anywhere from 20 minutes to an hour and a half for each candidate.
The higher the time, the higher the seniority level for the role.
Plus, there’s also time you must invest in preparing for those meetings (we’re talking about admin work here).
That preparation takes valuable time off your place that could’ve been invested elsewhere.
So here’s one AI note-taker that fights all these problems and doesn’t leave you alone on the battlefield: Quil.
Its features make a recruiter’s (or your firm’s) life much easier.
A recruiter’s job doesn’t just end when they spot a great resource on LinkedIn. That’s when the real process starts.
A lot of documentation is involved in executing their job properly.
That’s where Quil helps.
And so much more.
It’s like a recruiting assistant that’ll take 80% of the work from your plate.
This gives you time to source more qualified candidates, organize their applications, and make the recruitment process more effective.
It also has a Chrome extension for better control over your meetings.
Plus, it integrates with all these cool tools like Hubspot, Zoho Recruit, and Top Echelon.
And lastly, the customer service is absolutely phenomenal. You can contact any of the founders if something unexpected happens.
Quil has a rating of 4.8/5 on G2.
Start with a free trial by booking a slot here.
(alt image text: notion AI)
The next one on the list is Notion. It gained a lot of traction as the ultimate writing assistant.
The AI note-taking feature isn’t the main product in the app.
Nonetheless, it’s great. That’s why it made it to the list.
The app has several templates that can be used to generate AI meeting summaries.
These templates pre-exist to help you focus entirely on the meeting.
Notion AI is best for people who need to brainstorm ideas and want to keep everything well-organized.
Plus, it comes with Notion Backups. You can buy this separately and completely control your data (and your meeting notes).
It also offers Point-in-time recovery - no more scanning through files to track changes. All data is completely encrypted, so no one apart from authorized people can access your meeting notes.
It has a rating of 4.7/5 on G2.
Notion has several features, so there’s no direct way to check the pricing. You can always redirect to their pricing page and support for more information.
(alt image text: jamie AI)
Meetjamie.ai (or Jamie) works like a bot-free note-taker.
That means it’ll be part of your meetings like any human - when it's really a bot.
It works by processing audio from meetings and generating a summary + transcript.
Plus, it’s trained on an LLM model - which means it retains every piece of information and builds context-related notes as you continue to use it.
Let’s have a little overview of its other features.
The main catch of this AI note-taker is its ability to generate actionable items from notes.
It’ll help you list everything you need to do after your meeting.
Plus, it also offers semantic search capabilities - making retrieving any information from the meeting transcription way easier.
Jamie also offers multiple language support and the ability to create custom note templates.
It has a rating of 4.7/5 on G2.
The official pricing list isn’t available on Jamie’s website, but you can always book a call with them and go through the product.
(alt image text: ai note-taker)
This AI note-taker is SOC-2 compliant.
That means Notta takes your privacy very seriously.
And it makes collaborating with all your team members a breeze.
Imagine coming to a meeting late and finding out you’re the next speaker.
The horror…
But not with this note-taking app.
Notta generates real-time summaries, too, so you’ll be right on track in a minute if you join a meeting late.
Notta works with anything audio-related, whether pre-recorded, online, or offline.
Plus, it detects different languages - 58 in total. Cool, right?
You get actionable insights that help you make quicker decisions. So it's best for people in customer-facing roles, like customer support or sales.
Also, Notta compiles meeting highlights and cuts them into shareable clips.
You won’t have to bore the other person listening to a meeting at a later time with every small talk.
They can get straight to the point.
It's rated at 4.6/5 on G2.
Notta has four pricing plans, much like the other AI note-takers here. Here’s a breakdown:
(alt image text: otter ai note-taker)
Like recruiters, Sales people are always in and out of meetings.
They deserve an AI note-taker that caters to their problems and solves them.
Like Otter.ai.
Although it targets many other industries, like marketing, it works well for sales teams.
And it offers plenty of top-tier features. Let’s take a look.
Otter integrates with your everyday tools - like Microsoft SharePoint, Amazon S3, and HubSpot.
It also has OtterPilot - a feature that fetches automated notes and summaries for you with listed actionable tasks.
The app has an Otter AI Chat - which helps you generate content like emails and status updates to keep your meetings afloat.
Plus, it works on all your devices, web, iOS, and Android.
If you don’t remember anything from your meeting, just log in and condense all the information into a 30-second readable summary.
Oh, and it creates live AI summaries in case you join a meeting late, so you can always catch up from those AI meeting notes.
However, it does have a few downsides.
First, it can get confusing when there are multiple speakers in the meeting.
Second, it doesn’t allow you to take manual notes if you want to add anything.
Otter.ai has a rating of 4.3/5 on G2.
Otta has four pricing plans:
(alt image text: fathom notetaker)
Fathom is like the basic AI-note taker starter pack.
To start, it’s 100% free for unlimited recordings and summaries.
The premium version upgrades from basic transcriptions and summaries to generating key AI notes.
Plus, it automatically integrates with your CRM. That means no manual data entry - and an entire focus on the meeting.
Here are some of its amazing features:
Fathom supports every platform in 28 languages, including Spanish, Bulgarian, German, Greek, and more.
Next, you have security features that are really uptight. The platform also completed a SOC2 Type 2 audit - the ultimate security pass a SaaS product can get.
So, no, you won’t have to be concerned about your privacy when using this AI note-taker (or any other in this list).
Fathom has a whopping 5.0/5 rating on G2.
The Fathom free version works well for all basic things - like transcribing meetings and generating short summaries.
The premium pricing includes:
(alt image: ai note taker for sales)
We all know sales don’t like doing a lot of monotonous tasks.
They came in a customer-facing role for one reason: avoiding admin work.
And if they can’t dodge that, it’s not the ideal scenario.
That’s where TL; DV comes in.
This AI meeting assistant helps sales managers coach their sales team and save 4 hours. Every. Single. Week.
Let’s take a closer look.
The tool is inexpensive - a good starting point for sales departments looking to cut costs.
The tool organizes crucial information, like meeting speaker insights. It helps with onboarding processes, too, making it 2x faster.
Ultimately, you save tons of hours, improve your pipeline, and get everything in order (especially for CFOs).
It has a rating of 4.7/5 on G2.
This AI note-taker (built especially for sales) has 4 pricing plans.
Avoma focuses on sales and customer success teams.
It goes by the motto Increase deal win rate and customer renewal date.
Now, that’s something to look forward to if you’re in sales or a customer-facing role.
And it offers all these amazing features.
Avoma has this proper structure that it follows when taking notes.
It:
1. Identifies the call type.
2. Re-routes it to the relevant department.
3. Uses templates to take notes.
4. Upload important information where you need it to be (like your CRM).
Plus, you can access important video snippets so other people won’t have to watch hour-long meetings.
The best part is its activity dashboard - this feature gives an overview of your conversations (like their total number, meeting types, etc.)
Last but not least is its Revenue intelligence - this feature helps small to mid-level companies keep tabs on their deal conversations. Avoma highlights where you need attention so you always stay afloat on your deals.
Rated at 4.6/5 on G2.
Avoma has a total of 5 pricing plans, each one built for needs as they scale up.
ClickUp is a platform that doesn’t cater to a single audience.
That feature alone is a huge advantage and a downside at the same time.
But we’ll only look at its AI note-taker.
The AI meeting note-taker is a great addition to this project management software. It has this ClickUp Doc that captures key moments and takeaways.
Let’s talk more about its features.
ClickUp has all these amazing features that make its note-taker a good use for anyone who needs a basic AI meeting assistant.
It transcribes meeting notes, summarizes them, and analyzes the tasks in them to connect to your workflows.
The best part is that it works really well for multilingual teams, so you can translate your meeting documents from English into Spanish, Japanese, and other languages.
Plus, it has a Chrome extension, a desktop app, and an iOS + Android app. You can access it from anywhere, any time.
The downsides aren’t anything major, but it’s not the best option if you’re in a specific industry (like recruiting or sales) and are looking for an AI note-taker for that very purpose.
Also, it can be a bit overwhelming since it’s an everything app for everybody.
ClickUp has a rating of 4.7/5 on G2.
The note-taker has no separate pricing plan since ClickUp is mainly a project management tool,
Here’s what the tool costs:
Meetings come with their share of tasks that not a lot of us like.
Like scribbling notes, making task lists, or manual data entry. To solve that, you can always turn to AI note-takers - depending on your use case.
If you’re in sales, Otter or TL; DV would suit you best. If you’re in a customer-facing role, Avoma is great.
Or if you’re in the recruitment industry, Quil is amazing.
The final takeaway is that the best AI note-taker decision depends on your specific needs for use and the industry in which you work.
