If you’re a recruiter, what would you say is the biggest bottleneck when hiring a candidate?
Maybe it’s focusing on increasing corporate profits. Or effectively delegating tasks to your recruiting team. Or fill the open position as soon as possible.
If it’s the latter, you’re in for some huge challenges. On average, hiring a new candidate takes a whopping 44 days. The number varies according to your industry, the size of the company, the hiring process (and many other factors)
The hiring process can be ruthless, especially because of the dino work (admin work).
You sit glaring at the screen for hours, updating your ATS, finding relevant candidate information from your meeting notes that you scribbled down, and eventually making unavoidable human errors.
Doesn’t sound like such a fun experience.
Instead of being an office dino, you could shift gears and work with AI to take many things off your plate.
Thus, in this blog, we’ll talk about how you can automate various hiring process steps with a simple AI note-taker, how it helps reduce human errors, cover dino work, and improve the overall candidate (and your) experience.
Entering data into your ATS system is no easy feat.
It requires extreme precision, attention to detail, and time to get it right.
Plus, human accuracy ranges from 95% to 98% - even if you’re extra careful.
This may not seem like a lot, but it can lead to some serious blockers in your candidate pipeline.
However, with an AI note-taker in the picture, the entire process becomes easier. Using an ATS automation system means leaving the dino mindset and pairing up with Robocop to improve your workflows.
Plus, the robocop boasts an accuracy rate of 99.959%, so that’s something.
The AI note-taking app will take charge of the data entry process. That means you’ll only have to do 20% of the effort you initially did when updating your ATS.
You’ll just need to double-check the details (if you want to), make a few tweaks here and there, and integrate the AI note-taking app with other AI meeting tools.
Integrations mean all your data will stay synced across your recruitment tools.
That means you won’t miss out on important candidate details, and you’ll do much less guesswork.
Before we carve into this benefit, let’s get one thing straight: AI is unaware of the entire context of what you’re asking it to do.
It works based on your inputs and gives precise results based on how you guide it.
And rightfully so, AI shouldn’t be making decisions itself. The only thing it can (and should) help you with is admin work (what we’ve been calling dino work).
@https://www.instagram.com/reel/C9u2SH9uIH6/?igsh=MWFsaG1kN3pzMzN3dQ==
When we talk about admin tasks, we’re picturing long hours at the desk, with glasses glued to the screen and your eyeballs jumping from the information to the screen.
That’s where AI note-takers like Quil come to the rescue.
They help automate key hiring steps, like taking notes automatically.
Plus, you get access to pre-made templates for taking notes. You can use them or set up your notes according to how you want to categorize and store the candidate’s information.
Now for the fun part: integrate it with your ATS system.
The AI meeting notes aren’t just notes. They’re classified information that helps you automatically update your ATS without any manual input.
You only have to put on your supervisor hat and oversee the updates.
Quil made the implementation so easy—all I had to provide was our interview sheets. It was so easy—it’s insane. ~ Paige Fiore.
As a recruiter, you’re looking for the best-fit hire for your company.
You know what you want. But at the same time, you must be mindful of what your potential candidate is looking for.
A huge deciding factor for candidates is how the hiring process goes. If a candidate had a good experience the first time they interviewed for a role and didn’t make a cut, there’s a 95% chance they’ll apply again for another role.
Thus, how you interact with the candidate when the interview is going on matters a lot.
So before Quil taking notes while interviewing candidates was a little bit challenging because you had to write but then also look and be engaged. ~Julia Ochiobi
If you’re not actively listening to the candidate, you’ll end up asking the wrong questions, asking the same ones over and over again, and ending up with a candidate who’s not satisfied with the interview process.
But, with an AI meeting assistant like Quil by your side, you won’t have to worry about scribbling notes on your notepad and give your undivided attention to the candidate.
You’ve landed here because you probably searched for the “best AI note-taker 2024” and found several options.
It’s all part of good research before you make an informed decision.
We’ll add some more value to your research notes then.
The “best AI note-taker” documents candidate information in real-time. That means the notes it takes are stored as you speak.
As soon as you’re done with asking questions, you can take a quick glance at the screen and fix any anomalies you may notice.
The automated meeting transcriptions make it much easier for you to organize, store, and keep copies of them.
As a recruiter, you likely work with several others to oversee the hiring process steps, track hiring metrics, update procedures, and make it easy for everyone involved.
The ultimate goal is to hire a top-tier candidate (and make that decision as quickly and accurately as possible).
Plus, you have to accurately convey all that information to other key decision-makers (aka stakeholders).
The automation helps you engage with the stakeholders more often, send them organized AI meeting notes, and update the ATS system - all without any blockers.
Did you know that the average person speaks 110-150 words per minute but can only write 20-45 words per minute (depending on their writing speed)?
Imagine the valuable information you’d leave out when interviewing a candidate if you relied on your scribbled notes.
And while trying to pen down everything, you’ll miss out on a lot of important questions and end up feeling overwhelmed.
Plus, manual note-taking methods are time-consuming. As if that weren’t enough, they require a great deal more organization, resources, and work.
All of which you do not have the time for.
That’s where an AI meeting assistant will turn your speech into text (transcribe everything) and even summarize the meeting notes effectively.
The AI note-taker will pen down notes 2.9x faster and help with a major chunk of your hiring process.
Humans carry human errors that pose the risk of incomplete notes or missing information.
An AI note-taker not only transcribes the entire meeting but also makes accurate notes with great handwriting and complements your discussion with the candidate. Thus leading to more productivity.
Once you have highlights of the critical information, you can run a quick review and move on to the next step.
I’m now able to actively listen to what candidates are saying to dig deeper rather than frantically typing. The fact that Quil categorizes our notes and integrates with our ATS has been incredibly helpful. ~ Anna Bryant
An AI note-taker is your meeting assistant. You have to thoroughly interview it like you’d do with any normal assistant.
By interview, we mean to look at what the meeting transcription app offers and whether those align with your other tools.
A good way to gain momentum on your decision is to try out an AI note-taker with a 7-day free trial.
Other than that, here are some more features you should look out for:
Recruiters have to use many tools when hiring. These tools should remain in sync to prevent errors in the stored information.
A good AI note-taker has many integrations to help you with hiring. These include integrations with different ATS, CRM, and project management tools.
When the information is in sync across all your tools, you can properly screen candidates, set up interviews, schedule them automatically, store meeting notes, update the ATS automatically, and manage candidates effortlessly.
An AI note-taker is modeled on different Natural Language Processing (NLP) algorithms. These ensure that each word is accurately transcribed.
Plus, advanced NLP algorithms can analyze syntax and linguistic patterns and output accurate AI meeting notes.
These models are also structured around deep learning, which plays a huge role in note-taking. They’re fed massive amounts of data that help recognize speech patterns and enable real-time transcription of your communication with the candidate.
Thus, when looking for an AI note-taker, look out for speech recognition accuracy.
As the popularity of AI meeting assistants grows, one crucial factor you have to focus on is security.
How meeting notes are encrypted and shared across platforms is very important. You have to ensure that the AI meeting notes comply with security policies and that all data is stored safely.
Once you have that closure, you can lock the deal.
Humans naturally tend to think about negative things first and then look at a positive perspective.
However, as recruiters (or anyone else looking for an automated solution), you don’t have to view AI as the Terminator, who’s the biggest, baddest thing that can happen to you.
It’s the opposite.
So, instead of viewing an AI solution as your enemy, you need to change your perspective and see how it improves day-to-day functions.
Quil is an AI notetaker for recruiters that automates the manual recruitment process for recruiters and large hiring agencies. It counters redundant admin tasks like note-taking during interviews and manually updating the Applicant Tracking System (ATS) post-interviews. Plus, it integrates with your favorite platforms like Zoho Recruit, Lever, Top Echelon, HubSpot, and Salesforce, making the entire hiring process feel like a breeze.
Recruiting tools like AI note-takers help you save time, resources, and energy that you waste on tedious, manual tasks. It’ll help you save weekly hours and focus on more important aspects of the hiring process instead of taking notes.
You can use AI to screen candidates, set up automated meeting invites, record meetings and transcribe them, get meeting summaries, update the ATS automatically, and more.
You should be looking at the note-taking app’s security features, speech recognition accuracy, and integrations with other platforms.
Yes, Quil organizes the information so that you get access to key highlights of the meeting.
Yes, most AI note-takers like Quil work for virtual, in-call, and in-person meetings.
