You might not notice, but a lot of your best candidate data lives in sticky notes, spreadsheets, and half-remembered calls. You finish an interview, jot down a few highlights, and promise to update the ATS later.
But later rarely comes. And when you look that candidate up again, their profile is missing half the story.
Today, AI is changing that. Take Quil, for example.
We’re turning forgotten insights into structured, synced profiles. No more manual work. No scattered details. Just clean, complete, and better candidate records.
In this article:
The scenario we described at the very beginning to recruit someone would be nearly impossible today.
Because most recruiters are managing 100s of applications (if not 1000s).
And managing all that candidate data is the most important task a recruiter can have.
That data shows you:
That information shouldn’t get lost. At any cost.
It should be stored. Cleanly, consistently, and inside your ATS.
This is why automated recruiting, powered by your ATS and AI - is so incredibly important.
The next sections will break down the steps on how to achieve an AI-enriched candidate profile.
Quil joins your live or virtual candidate interviews, records the call, and turns the conversation into:
Here’s what an AI notetaker - specifically built for recruiters - should help you do:
Clean, structured notes
✔️
Summary fields tagged by topic (e.g., salary expectations, relocation, skills)
✔️
Submittal-ready write-ups
✔️
CRM-ready fields that sync to your ATS—automatically
✔️
It doesn’t just “transcribe”. It listens for what matters, and maps it where it’s needed.
The first stage is basically where you gather all the candidate data points. The only difference is that you won’t have to gather these points. AI will do it.
This is how it looks in motion:
AI notetakers like Quil join a candidate call (all you have to do is connect it with your calendar). It records and transcribes, and then the real work starts.
It organizes everything into structured summaries and searchable formats.
No more mental notes. No more forgetting to log details. No more messy databases.
When you’re talking to a candidate, there’s no proper structure.
You might have a set of questions or a “routine” you follow, but most of the conversation is natural. Like it should be.
However, your ATS cannot extract what it needs and populate its database. But AI notetaking tools solve this issue.
You get a clean, complete record (without doing the cleanup yourself).
And best of all? You can customize how Quil captures and formats data using your existing examples (submittals, resumes, intake forms), so it matches your tone and structure every time.
Oh, and you can use the AI notetaker with any ATS you use. It integrates with every ATS out there. Read more about this in stage 4.
A recruiter’s job doesn’t just end at the ATS. You have to send out candidate write-ups to the hiring manager, highlighting the negatives, the positives, and everything useful about the candidate.
And yes, AI notetakers help with this too.
Instead of spending 30 additional minutes on every submittal, you can auto-generate them.
With your own recruitment firm’s branding and everything.
It’s simple:
After every interview, Quil automatically prepares this write-up and sends it in a PDF-ready format to your email. And yes, you can edit it too.
When your AI notetaker captures everything, the next step is to push everything into an ATS database.
AI recruiting tools should complement each other. Not work against each other.
That’s where integrations help.
Plus, when your ATS gets updated, the AI doesn’t just do it brainlessly. It takes the actual context into account, too. Like how the candidate was responding, the behavior, and the overall conversation.
AI can’t take a lot of nuances into account, however, it does make 68% of recruiters happy who use an ATS😉.
With an AI notetaker, it’s like hiring on autopilot.
Your team always knows what’s next, and your database stays accurate.
We know a notetaker can help you save 8+ hours a day.
We know how it helps update your ATS.
We know it automatically creates write-ups according to your branding and auto-sends them to your email.
We know. We know. We know.
What you don’t know is: AI notetakers like Quil don’t just take notes. They turn them into assets your entire team can use right away. That means:
It’s not about creating “more documentation.” It’s about creating clarity. Automatically.
And when all those insights are synced to your ATS, personalized to your style, and easy to hand off… you spend less time explaining and more time closing.
With stricter regulations like GDPR, candidate data can’t be a free-for-all.
Quil offers:
Plus, it’s GDPR-compliant and SOC-2 verified.
And for extra control, you can use features like the “Revisit Consent” button to ensure candidates always know how their data is being used.
You don’t need to overhaul your entire process to start.
Quil offers flexible plans:
Both plans include:
You can start for free with a 7-day trial and see the impact for yourself.
AI in recruitment is never about replacing humans. Never. That can’t happen.
But it’s more about removing the manual weight that pulls you away from using AI.
Because AI in recruitment isn’t about having better notes.
It’s a holistic concept that covers everything - speed, accuracy, consistency, compliance, and more.
With Quil, you don’t just get cleaner candidate records.
So if your candidate data isn’t keeping up, neither is your team.
Start automating the admin.
Start enriching your ATS records.
Start hiring smarter.
Want to see how it works in your workflow? 👉 Try Quil for free or book a demo today.
