The app market, in general, is filled with AI notetaker apps. There are a great deal too many options for you to choose from.
Some AI notetakers are designed for Zoom, while others are just for transcription. But if you’re someone from a specific industry, your requirements can’t be fulfilled by a generic AI notetaker (if you plan on making the most of AI).
The main question: how do you choose a good one for your use case?
In this guide, we review the 8 best AI notetaker apps in 2025 (tried and tested).
They’re categorized by use case, usability, platform compatibility, and more.
So, let’s find an AI notetaker for your use case!
Disclaimer: We think each AI notetaker out there is doing great! But not every notetaker is built for every industry. The criterion here takes both generic factors and industry-specific use cases into consideration before we arrive at a conclusion.
Since this guide is all about finding the best AI notetaker for each use case, it only makes sense to start with the one purpose-built for one very important industry: recruitment.
While Quil supports every industry, it’s built specifically for recruiting agencies - whether it's Boutique, Executive Search, or Staffing - this AI notetaker has it all.
Plus, agency recruiters save 8+ hours every week with this tool.
Here’s what you can expect:
Quil automatically generates branded candidate submittals right after each interview, using your preferred template and writing style.
Instead of spending 30+ minutes per write-up, recruiters can review, customize, and send professional summaries in just a few clicks
Quil doesn’t just “push” notes into your ATS. It automatically updates every relevant field in your ATS ~ which saves you 30 minutes on each candidate. No more admin work!
Plus, Quil offers detailed database notes that automatically update your ATS. You can also share snippets of your recorded video or audio call, generate branded candidate submittals, and keep track of follow-up material.
Clean, intuitive interface with zero learning curve. Quil works in the background and integrates directly into your daily workflows. Most teams are fully onboarded in less than a week.
Plus, the bot joins every meeting automatically (if you’ve integrated it with your calendar), and the platform also has a Chrome extension so you can jump around different tabs.
Also, if you run into any issues, the support team is always on their toes to help you :).
Unlike generic notetakers, Quil is purpose-built for agency recruiters. From intake to interview to submittal, every feature is designed to reduce administrative burden and increase placement speed.
Seamlessly integrates with Bullhorn, Loxo, Top Echelon, Clockwork, Crelate, JobAdder, and more.
Also works across Zoom, Google Meet, phone calls, and in-person interviews — even on mobile.
Yes, Quil has a mobile app for both Android and iOS.
Quil is SOC 2 and GDPR compliant, with secure data handling for sensitive candidate information. Built to meet the privacy standards of modern recruiting teams.
It’s a high-ROI tool, especially for firms doing 5+ interviews a day.
Quil’s rated at 4.9/5 on G2.
Fireflies offers impressive flexibility, a generous free plan, and strong integrations. While not purpose-built for recruiters, it’s still a great starting point for teams needing fast, shareable summaries and searchable transcripts.
Fireflies offers AI-powered transcription, speaker detection, action item extraction, and multi-format support (video calls, phone calls, audio/video file uploads).
It supports 100+ languages. However, write-up automation and ATS field mapping for recruiting workflows are limited.
The interface is modern and easy to navigate. Users can invite the AI bot (Fred) to meetings or use a Chrome extension for Google Meet. Setup is fast, and the mobile app adds flexibility for in-person transcription.
Fireflies is not industry-specific, but it performs well across sales and marketing use cases. It’s best suited for internal teams or hybrid work environments looking for a general-purpose solution.
Fireflies integrates with over 50 tools, including Slack, Salesforce, HubSpot, Notion, Trello, Asana, Greenhouse, and Lever.
However, ATS integration is limited to transcript delivery. There’s no support for updating structured fields or statuses (which matters a lot if you’re a recruiter).
Fireflies follows SOC 2 Type II and GDPR standards. Admin controls and dedicated org-level security features make it a solid choice for compliance-sensitive industries.
Fireflies has one of the most robust free plans on the market, making it ideal for individuals and small teams. Paid tiers unlock more integrations, storage, and advanced features.
Fireflies has a rating of 4.8/5 on G2.
Fireflies markets itself as the “#1 AI Teammate for Your Meetings” — and for good reason. It supports a bunch of call types (like in-person meetings and Zoom call). Thus, it’s a great option for cross-functional teams that want meeting insights.
Fireflies offers real-time transcription, AI-generated summaries, action items, and searchable transcripts.
The platform has a Chrome extension for browser-based meetings, a mobile app for in-person use, and 200+ AI apps for post-call insights (like follow-up email generation, objection tracking, and BANT analysis).
It’s one of the most flexible tools available, but lacks structured candidate write-ups or automated ATS field updates.
Fireflies has a dashboard that offers timestamped transcripts, expandable bullet points, and contextual bookmarks. Users can comment, highlight, and organize conversations into folders or channels.
Best suited for cross-functional business teams — including sales, marketing, product, and customer success.
It’s a good general-purpose tool, not a specialized recruiting solution.
Fireflies integrates with Slack, Salesforce, HubSpot, Notion, Asana, Trello, Greenhouse, Lever, Aircall, RingCentral, and many more. Notes can be pushed to CRMs, PM tools, and ATSs.
However, fields aren't auto-filled, and there's no status syncing or candidate scorecards (which only matter if you’re a recruiter).
Fully compliant with SOC 2 Type II, GDPR, and HIPAA. It’s enterprise-grade and suitable for regulated industries like healthcare.
The platform is free for individual users, which includes unlimited recordings and summaries. For teams, paid plans give access to advanced collaboration, custom branding, and admin controls.
It’s rated at 5.0/5 on G2.
Metaview is a good option for corporate recruitment. It also integrates with a bunch of ATS systems, making it a good choice for corporate recruiters.
Metaview offers AI-powered tagging, scoring, and benchmarking, especially for structured interviews. It’s optimized for video calls, which makes sense given its focus on corporate recruitment.
The platform doesn’t currently offer a mobile app and has limited phone support, relying instead on a manual dial-in workaround.
The UI is clean and purpose-built for internal recruiters. That said, after each call, you still need to manually update fields in the ATS.
Metaview is a strong fit for corporate TA teams running video-based interviews. But if you’re an agency dealing with lots of phone calls or faster turnaround times, it’s not the most practical choice.
Integrations are there, but most of the process is still manual: notes go to the ATS, but fields and statuses aren’t updated. There’s no mobile app as of now, and write-ups rely on basic AI prompting (no branded or template-based automation).
Solid on this front. Metaview is SOC 2 and GDPR compliant, making it a safe bet for enterprise teams.
The product is priced for corporate teams. If you’re used to fully automated workflows, the manual steps can feel like a step backward.
It’s rated at 4.9/5 on G2.
Otter is one of the most well-known AI notetakers, offering a solid mix of live transcription, summaries, and collaboration features. It’s widely used in education, meetings, and general business use
Otter provides real-time transcription, speaker identification, and basic meeting summaries. You can add images, highlight sections, and assign action items, but customization is limited.
Clean and intuitive interface with fast onboarding. The mobile app is good, offering real-time sync and live voice notes, great for on-the-go professionals.
Otter is popular in education, consulting, and general business meetings. Less tailored for recruiting workflows, no candidate summaries or CRM-specific features.
It’s best fit for knowledge workers or teams focused on documentation and collaboration.
Otter integrates with Zoom, Google Meet, Dropbox, and calendar tools.
However, integrations with ATS or CRM platforms are limited, and data doesn’t sync to structured fields like status or stage. You’ll need manual work to push data into recruiting or sales systems.
Otter.ai offers SOC 2 Type II compliance and follows standard encryption protocols for secure transcription and storage.
The free plan includes 300 monthly transcription minutes, which works for light use. Paid plans give access to advanced features like imports, exports, and team collaboration.
Otter.ai has a rating of 4.3/5 on G2.
Jamie is an AI meeting notetaker designed for people who want powerful summaries without bots joining their calls. Jamie will be by your side whether you’re in a video meeting, taking a phone call, or sitting face-to-face with a client.
Jamie captures meetings across all formats, Zoom, Teams, offline, and in-person, without intrusive bots. It automatically generates structured summaries, identifies tasks and decisions, and allows custom note templates.
Clean and focused on productivity. The desktop app is lightweight, responsive, and designed for speed. No complex setup — you start recording and get notes automatically. Sharing, exporting, and follow-up creation all take one or two clicks.
Ideal for professionals in sales, consulting, and HR. Jamie works well in environments where privacy is key and video conferencing isn’t always used. It’s especially useful for hybrid teams and fast-paced workflows.
Jamie works across all meeting formats — online or offline — and integrates into existing workflows without relying on calendar sync or Zoom bots.
Privacy-first and fully GDPR-compliant. Jamie is hosted in Europe, uses local processing, and ensures meeting data is never used for training AI.
Jamie is built for productivity gains — especially for individuals or small teams who want powerful features without enterprise pricing. While not the cheapest option, its no-bot model and offline meeting support justify the investment for busy professionals.
Not yet on G2.
If you want your AI notetaker to summarize, log CRM outcomes, draft follow-ups, and coach your sales reps, tl;dv is a good option. It’s built for sales and CS teams that care about high-volume calls, AI insights, and closing loops fast.
tl; dv It auto-generates summaries, CRM logs, follow-up emails, and weekly trend reports across 20+ calls. The platform supports Zoom, Google Meet, Teams, and multilingual transcription in over 30 languages.
Users can search calls, view timestamps, and see action items at a glance. There’s also an AI coaching interface that lets managers track rep performance and highlight moments to improve objection handling.
Best suited for Sales teams that want deep CRM integration, follow-up automation, and AI coaching. Not ideal for recruiting agencies needing structured candidate write-ups or ATS field updates.
tl;dv integrates with tools like Salesforce, HubSpot, Notion, and a wide range of CRMs and project management platforms.
It can log meeting outcomes and generate follow-ups automatically, though some customization may be needed depending on your workflow.
tl;dv follows key enterprise standards, including GDPR, SOC 2, and the EU AI Act. Data is hosted in certified centers with end-to-end encryption.
The free plan includes unlimited recordings and summaries, which makes it accessible for individuals and smaller teams. More advanced automation and CRM integrations are locked behind paid tiers.
tl; dv has a rating of 4.7/5 on G2.
Notta is an AI meeting notetaker designed to transcribe, summarize, and organize conversations across live meetings, interviews, and recordings. With support for 58+ languages, it’s especially useful for global teams and multilingual environments.
Notta offers AI-generated summaries, speaker labeling, audio highlights, and shareable video clips. You can instantly extract decisions, insights, or action items, then export them in different formats.
Clean, fast, and available on web, mobile, and browser extensions. Collaboration features like comments and shared summaries make it easy to keep teams aligned asynchronously.
Notta works well for education, media, consulting, and international teams. It’s especially strong for global teams needing high-accuracy multilingual transcription and asynchronous collaboration. It’s not purpose-built for recruiting, but it handles most use cases well for general business workflows.
Integrates with Zoom, Slack, Salesforce, HubSpot, Notion, and more via Zapier. You can export transcripts directly into your existing tools.
Meets high standards: SOC 2 Type II and GDPR compliant. Data is securely stored and privacy is prioritized, making it suitable for regulated sectors (such as healthcare).
A generous free plan covers core transcription needs. Paid tiers unlock more integrations, team collaboration tools, and export formats.
Notta is rated at 4.4/5 on G2.
The best AI notetaker depends on your workflow. Look for tools that support Zoom, Google Meet, Teams, and in-person meetings. Key features include live transcription, AI-generated summaries, task detection, and support for multiple languages.
To use an AI notetaker on Zoom, connect the tool to your calendar or Zoom account. The AI assistant can automatically join scheduled meetings, transcribe conversations in real time, and generate meeting summaries, action items, or follow-ups.
Many AI notetakers offer free plans in 2025. The best ones provide live transcription, searchable summaries, and integrations with tools like Zoom, Google Meet, and Slack. Look for a notetaker that fits your team’s size and daily usage.
Yes, most AI notetakers that join Zoom calls as participants can be removed during the meeting. You can also turn off calendar syncing or auto-join settings within the tool to prevent future participation in calls.
Quil is an AI notetaker that assists you with automation. It counters redundant tasks like note-taking and manual updates to your Applicant Tracking System (ATS). Plus, it integrates with your favorite platforms like Zoho Recruit, HubSpot, and Salesforce, making the entire hiring process feel like a breeze.
