Recruiting is already time-consuming. Between sourcing, outreach, interviews, and closing candidates, there’s little room for unnecessary admin work. This is why AI recruitment software is now a prerequisite in modern hiring strategies.
And like all prerequisites, AI lays the groundwork for better recruitment. For instance, 55% of companies (in North America), use AI just for candidate sourcing. This is just one use case of how AI helps in recruiting.
But just having “AI” work for sourcing candidates isn’t enough… recruiters need more help than that. And that comes from using the right AI recruitment software - something that helps remove redundant tasks from your plate (and do more than just spotting candidates).
That’s where Firefish x Quil comes in - a powerful AI recruitment integration designed to automate manual tasks. Because sourcing candidates is just one part of the entire hiring process.
In this article, we’ll talk about:
And more.
At the core, Firefish is a recruitment CRM. But it’s built for recruitment agencies to help maximize their profitability.
The basic function of a recruitment CRM is to deliver real-time data for making faster decisions. Firefish does this by creating a “single source of truth” - which means that all recruitment data (candidate information, job records, performance analytics, and billing details) are stored and managed in one centralized system.
When you log into Firefish, spot a candidate from the CRM, and set up a meeting, Quil gets into motion. The AI notetaker joins your candidate call, sits in the back, and makes notes.
But it doesn’t just “Transcribe the call”. It updates the CRM (more on this later), and tags notes based on meeting types (e.g. interview, reference check, client call).
This makes it different from generic transcription tools (because no other AI notetaker is built specifically for recruiters).
Plus, it won’t lose any important information on the candidate. You’ll have access to accurate candidate information at the end of the call that’s updated in your CRM.
Because 72% of recruiters have no idea about their conversion ratios ( a direct impact of a lack of data awareness). And Quil helps remove these data gaps - giving recruiters a clearer picture of performance metrics.
Before we get into the details, here’s an overview of what the integration includes:
Feature
Status
Database Notes
✅
Database Fields
✅
Chrome Extension
✅
Activity Types/Note Actions
✅
All this covers everything that you’ll need to update in the Firefish CRM - with Quil’s help 🙂.
Let’s cover what the integration includes in detail:
… so you never miss a detail.
With Quil, meeting notes are automatically pushed into Firefish’s Activities section under the relevant candidate or contact record.
This shows that Quil’s AI notetaker isn’t just built to transcribe your meeting notes and send in an action list to the attendees after a call.
It makes a conscious effort to remove manual data entry (no CRM updates) and see that each interaction is updated in real-time.
Quil extracts key information from meetings, including job titles, company names, and experience, and updates Firefish fields automatically.
If you’ve been in the recruitment industry for some time, you know how important it is to have up-to-date information.
Thus, accurate database fields are a must-have to make better & smarter hiring decisions.
This is another feature that makes your organizational skills go from good to great.
As recruiters, you handle tons of calls every day. These calls can be interviews, intake calls, reference checks, or a meeting with a company you’re hiring for. One thing that helps: keeping data structured and easy to find.
The structure comes from labeling each call and categorizing them. This way, you won’t have to frantically sift through dozens of calls when you need to find an interview with candidate XYZ that you had a week ago.
Better searchability, and better candidate tracking.
These days, using two software or more (even for recruiting), is normal. It’s encouraged. However, without integrations, using more than one application becomes an added job.
And no one, let alone recruiters, likes to have extra work on their plate.
That’s why Chrome extensions exist. You get to combine an amazing AI recruitment software with an AI notetaker that's built for recruiters - and harness their power (as ChatGPT would say).
Biggest benefit: you wouldn’t have to switch tools.
@https://www.youtube.com/watch?v=Z8XGLAbsa5s
We’re all human here (except for the AI bots trying to scrape information from this website)... and as humans, we’re prone to making human errors.
It’s no big thing, but it can create dips in your database (we’re talking inaccurate candidate details, mismatched profiles, unclean data, and more).
That’s what Firfish primarily solves (as David explains in the podcast).
It removes data gaps between different systems (like LinkedIn and other job boards). This does two things for recruiters:
1. Reduce operations cost and
2. Make them more efficient when placing candidates.
And with Quil’s integration, the data management becomes much, much easier.
AI is rewriting the fundamentals for every industry. Because what worked a decade ago (example: manual screening), or even last year, won’t work now.
The industry is constantly evolving, and the companies that integrate AI into their workflows will stay ahead. 73% already think AI helps with automating repetitive tasks + helps them focus on strategic work.
Here’s more on how AI helps:
(word of advice: AI helps, but don’t rely on it completely.)
Setting up the integration is pretty simple:
1. Access your Firefish account and click on the “Cog” icon in the top-right corner. Open the settings.
2. Open the settings menu > select integrations > click on “Automation” > locate Quil.
3. Firefish will generate a client ID and client secret exclusively for Quil. Copy both credentials for the next step.
4. Now, connect Quil to Firefish by navigating to the integrations sections on Quil. enter the client ID and client secret you obtained from Quil.
Confirm, save the settings, and run a test drive (basically a call).
AI is a prerequisite for every industry now, and AI-powered tools are what build the structure.
For AI in recruiting, we see a lot of changes around candidate sourcing, follow-ups, note-taking, write-ups, and more. Basically, all tasks that seem tedious, tiring, and not strategic can now be automated with AI.
AI is definitely shaking up things for the better, and it’s not here to replace recruiters, contrary to popular belief.
No one knows what the future holds, but for now, you can reduce admin work, improve data accuracy, make better placements, and sit back and sip your coffee while your trusted AI recruitment software handles all the grind work.
P.S. If you’re a recruiter and not using Quil, book a free trial today and see how much time + effort + mental breakdowns you can save.
AI recruitment refers to the use of artificial intelligence tools to enhance hiring processes. This includes AI-powered ATS, automated interview transcription, candidate sourcing, and predictive analytics.
AI helps recruitment by streamlining workflows, reducing admin time, improving candidate matching, and enhancing data accuracy. It allows recruiters to focus more on building relationships rather than performing repetitive tasks.
The integration allows Quil’s AI notetaker to automatically sync interview notes into Firefish, update database fields, and categorize records with activity types. This eliminates manual data entry and keeps ATS records up to date.
AI recruitment tools provide real-time analytics on hiring performance, recruiter efficiency, and candidate engagement. These insights help agencies make data-driven hiring decisions and optimize their recruitment strategies.
