Since COVID-19 struck the earth, “remote” work culture has been a huge thing - and with that came a new era for recruiting: hiring remotely.
With that shift, 67% of candidates now look for remote positions. As a recruiter, your job is to seek out these candidates, match them with clients, and make an amazing hire.
But with such a huge influx of candidates, it gets hard to manage. That’s why you use many tools to manage these profiles.
However, you’re still missing out on one thing: an AI notetaker that automatically updates your ATS (this single line solves 80% of your problems).
With that said, let’s move on to how a simple AI tool joins forces with other tools in your stack and makes your entire hiring process “seamless”.
Here’s what to expect from this article (aka the main takeaways):
But first, let’s start with the basics.
When you’re dealing with active candidates (and even passive ones), you have to be incredibly aware of what their situation might be like.
Job seekers or people who are trying to find a good role but don’t have it in them to make that switch are always filled with hope.
Their application journey is a fully loaded emotional rollercoaster.
For remote candidates, this emotional weight can be magnified by the lack of face-to-face interactions. A thoughtful update or a timely response can make all the difference, showing candidates that their time and effort are respected.
For recruiters, the stakes are equally high. If you slip once, you might lose out on an amazing candidate just because you couldn’t communicate properly.
Communication can always be made better - with a bit of streamlining.
That streamlining depends a lot on how much automation you integrate into your system. AI recruiting tools (like Quil) take the guesswork out. Making it a perfectly reliable way to share insights with your entire recruiting team and automate the mundane parts.
Hiring can feel like juggling flaming torches while riding a unicycle.
Candidate follow-ups, endless meetings, trying to keep your team on the same page… it’s easy for something (or someone) to slip through the cracks.
And when hiring goes off track, the consequences aren’t just stressful. They’re expensive.
A bad hire can cost a company 30% of their annual salary. Add to that the fact that 72% of job seekers say a smooth hiring process influences their decision to accept an offer, and it’s clear: your hiring workflows aren’t just internal - they’re part of your brand.
It improves relationships, improves decision-making, and helps you stand out in a competitive job market.
Recruiters are busy.
You’re fielding emails, scheduling interviews, and trying to remember the last time you drank water.
That’s where AI comes in.
By automating repetitive tasks like notetaking and follow-ups, you free up valuable time to focus on what you do best: connecting with candidates, understanding their goals, and finding the perfect fit.
Focus on being human, let the bot handle the busy work.
We talked about this in the beginning.
But if you’ve ever felt like half your job is playing telephone between candidates and hiring managers, you’re partly at fault here.
When communication breaks down, candidates feel ghosted, teams feel frustrated, you’re left scrambling to clean up the mess… and whatnot.
Better workflows (powered by tools like Quil😉) help with communication so nothing falls through the cracks.
The result? Happier candidates, aligned teams, and a hiring process that feels less like chaos and more like collaboration.
Your team has just wrapped a candidate interview, but no one can agree on next steps.
Why? Because half the team missed the meeting, and the other half forgot to take notes.
Clear workflows mean clear action.
When everyone has access to these AI notes, they have actionable insights, shared next steps… which makes decision-making becomes quicker, smoother, and far less stressful.
It’s normal for team members to have mixed feelings about AI recruiting tools or anything that has the word “AI” in it.
But as a leader, it’s your job to turn that fear (or misunderstanding) of being replaced by it into something productive.
Here are a few pointers to use that fear and turn it into curiosity:
Meetings without a purpose are like a GPS without a destination - unproductive and frustrating.
Set a clear agenda before interviews. And stick to it. An AI notetaker will capture everything that matters.
Consider this: employees spend an average of 31 hours per month in unproductive meetings. That’s nearly a week wasted!
So with goals decided upfront - you just don’t save time - you help everyone get involved in something meaningful.
And with Quil taking notes in the background, you get to focus on real convos instead of frantically scribbling notes.
Collaboration = successful recruitment.
When your team gets to use AI write-ups, they stay on the same page. It becomes more than just about reading them; it helps to drive decisions.
Here’s a tip: designate “Quil-lers” within your team - those who are tech-savvy and excited to adopt new tools.
They can help mentor others, answer questions, and ensure everyone feels comfortable using the AI features.
After all, staying aligned isn’t a one man job.
If your ATS is the heart of your recruiting process (which it probably is), integrations like Quil are the pulse.
AI recruiting tools like Bullhorn and Crelate are already designed to simplify workflows, but when paired with an AI notetaker, they become even more powerful.
Quil automatically syncs interview summaries and notes directly into your ATS.
It gives you a centralized hub of candidate information without any extra effort.
So no more digging through emails or sticky notes to find what you need
Everything is where you need it to be.
The integrations create a system that works for you, not against you.
And that’s how you turn good recruitment into great recruitment.
@https://www.youtube.com/watch?v=pTjMU5ESrMI
AI notetakers don’t jeapardize anything (hope you know this by now). For third-party recruiters, using a generic notetaker doesn’t make the mark. Because recruiters have tons of tasks that go beyond just taking notes.
Like updating the ATS, or coming up with a candidate write-up, or sharing notes automatically with everyone on the hiring committee. Here’s how it fits:
Recruiters deal with sensitive candidate data daily, and security is non-negotiable. Quil’s AI notetaker uses industry-standard encryption protocols to protect your data at every step.
Whether it’s meeting notes, ATS updates, or candidate feedback, this AI recruiting tool has you covered.
Plus, compliance with global privacy standards like GDPR means you can trust Quil to respect the integrity of your data.
Adopting new technology can be overwhelming, but it doesn’t have to be.
Instead of rolling out any AI recruiting tool across the board on day one, take a gradual approach:
As team members see how much time and effort Quil saves, adoption naturally increases. Many users often say, “Why didn’t we start using this sooner?”
Juggling candidate updates, meeting notes, and team collaboration can quickly become overwhelming. Quil transforms your scattered information into a centralized system.
This way, you’re not just organized - you’re proactively prepared, giving you more time to focus on what really matters: connecting with candidates and making great hires.
Remote hiring doesn’t have to feel overwhelming (it does but it doesn’t have to).
AI recruiting tools that simplify communication, align teams, and use those important insights help. Each step and a relevant tool connects you with the top talent.
One thing to get comfortable with: AI tools are not here to replace the human side of hiring. By now this is a cliche statement, but important to understand.
Tools like AI notetakers help cut down the admin work (hint: Quil), make more time for you to spend with the candidate, and make them feel valued.
Wouldn’t it be nice to spend less time juggling tasks and more time finding the perfect hire?
Quil is an AI notetaker for recruiters, automating the manual recruitment process for recruiters and large hiring agencies. It counters redundant admin tasks like note-taking during interviews and manually updating the Applicant Tracking System (ATS) post-interviews. Plus, it integrates with your favorite platforms like Zoho Recruit, Lever, Top Echelon, HubSpot, and Salesforce, making the entire hiring process feel like a breeze.
Remote hiring = recruiting, interviewing, and onboarding employees without meeting them in person, often leveraging digital tools.
Common challenges include miscommunication, assessing soft skills, and making sure cultural fit when physical interaction is absent.
AI tools can automate repetitive tasks, provide data-driven insights, and enhance communication during interviews or onboarding.
Yes, Quil has data privacy and compliance standards, making it safe for handling sensitive recruitment data.
Absolutely! Quil integrates with many ATS platforms (like Bullhorn and Crelate) to manage things.
