We all know AI is not a futuristic concept anymore - it’s spreading like wildfire in every industry - and recruitment is no exception. And for third-party recruiters, tools like AI note taking apps, AI recruitment software, and others are becoming the go-to assistants.
Even though the AI revolution has been around for a long time, things have *just* started to look crazy. And in 2025, AI will be a huge, huge asset for recruiters (it’s for everyone, but we’re just going to talk about recruiters 😉)
And AI isn’t just making some flashy responses.
It solves real recruitment problems (we’re talking no more manual ATS updates, no more investing time in write-ups, no more taking notes during meetings, etc.)
In here, we’ll be talking about:
But before we start, let’s understand:
You most likely already know what an AI note taker is, but let’s redefine it for a memory refresher:
An AI note taker is a tool that helps transcribe meetings (in-person, online, etc.), write meeting summaries, and send actionable tasks that were discussed in the meeting.
Put simply: it makes your meeting life easier.
Now that we have the definition sorted, let’s start.
(and will it take over humans?)
To answer the latter question: no. AI ain’t here to replace humans. So put that fear out of your mind.
It is, however, shaking things up.
Now, there’s a huge percentage of recruiters who use AI, and 78.9% see an increase in its importance moving forward.
And the projected growth for AI in recruitment stands at a CAGR of 6.17% till 2030. The stats might seem all cool, but they aren’t useful unless you understand how you can integrate AI into your workflows.
Here are some ways you can do that:
To learn more about how AI is changing recruitment click here.
An AI note taker won’t make you smarter (if you’re taking it literally). It will, however, help you make smarter decisions when hiring.
Because smarter hiring starts with smarter tools (which is just a fancy way of saying Quil will save you about 20 minutes/interview, reduce 50% of your admin work, and save about 10-12 hours every week).
Those stats are from our real users, who had real recruiter-based problems, and then they found Quil (or Quil found them).
Here’s what Carolyn said:
Quil has completely transformed how I work. Now, I can focus on the conversation without worrying about missing details, and I’ve cut my time spent on admin tasks by 50%. Quil has made my life easier!
~ Carolyn Smith-Mason, Founder & President
***
Let’s get back to smarter hiring with AI (or to be more precise, an AI note taker).
Managing talent is a humungous problem. Even with all those tools and a huge database, Bullhorn cites that 70% of the candidates are hired externally. And 66% of those candidates were already part of the database.
That’s a huge downside.
Not just because of the time wasted, but also because of the duplicated efforts and time that could have been spent elsewhere (like playing foosball table in the game room)
Here’s how AI helps you make smarter decisions:
Most people (not just recruiters), spend about 11.3 hours each week in meetings. If you’re spending more than two hours in meetings every day, you can’t focus properly on more important tasks.
Especially if you have to make notes and pay full attention (which you obviously have to).
For recruiters, the job is even harder. You’re probably spending 4 hours in meetings every day. And allocating the rest of the time to updating that ATS and then preparing candidate write-ups for the hiring manager.
Yikes.
But Quil just swoops in smoothly, makes sure that time is optimized, writes the notes for you, pulls out the actionable items, and frees you to focus on thinking instead of scribbling.
… through a better communication system (if you’re having a hard time opening up in your personal life, see a friend immediately. Sadly, Quil can’t help you here 😞).
A better communication system means you won’t be delaying any hiring decisions. You’ll reach out to every candidate timely, secure the top ones (so they don’t get disappointed and wander off), and keep the entire team in the loop.
Plus, it limits the hiring chaos AND leads to quicker feedback loops.
AI isn’t emotionally invested (lucky for you).
It keeps things factual and focused (again, lucky for you).
And it only gives you bias-free opinions with no strings attached.
Plus, you get automated summaries, and actionable items that are entirely data-driven and devoid of misinterpretation.
Speed matters a lot in a world where nearly 49% of candidates say no to an offer due to a bad or slow recruiting experience.
Candidates aren’t attached to you. They won’t wait around for an unresponsive company or recruiter. They’ll just move on to another option (and toss in a bad review for you).
And as a recruiter, you owe fast updates to every candidate that applies.
Besides, the faster you can fill a role, the happier your clients (and bosses) are.
But with AI, the whole scenario flips. For the better.
Here’s how:
We’ll let one of our customers answer that question for you…
But, to sum it up, it’s a really small investment compared to the huge, huge ROI (return on the investment) you get.
It’s definitely a no-brainer, but we’ll let our awesome customer, Troy Hendrixon, take the stage:
@https://www.youtube.com/watch?v=pTjMU5ESrMI
Before Quil, I struggled to keep up with overwhelming piles of notes. Now, with Quil automatically transcribing my notes and posting everything to the ATS, I’m saving a couple hours worth of work each day—especially when handling multiple interviews. ~ Troy Hendrixson - Principal, HQ Resources
The answer to this question is subjective.
Because there are a lot of exceptional options out there.
But you do need to understand one thing: not every AI notetaker is built for your specific needs.
For instance, Fathom. It’s a great AI meeting assistant, but that’s it. It’ll transcribe notes for you, but it’s not built specifically for recruiters.
And same goes for every other AI notetaker (Whether it’s tl; dv, Avoma, Jamie AI, and so many others.)
So, if you’re not a recruiter (or anyone from Sales), we wouldn’t pressure you to stay. You can have a look at our demo, and see if it works for you.
If it doesn’t, no hard feelings.
But… if you’re a recruiter, you absolutely DO need Quil. You’re going to do yourself a favor if you sign up for a 7-day FREE trial.
Recruitment is always evolving.
And AI is only getting smarter.
Tools like Quil aren’t just here to make you part of an “AI trend” - they’re here to help you tackle every recruiting challenge.
The sooner you integrate AI into your workflows, the sooner you’ll see the ROI: faster hires, reduced admin work, and a smoother recruitment process overall. And all this is just a click away.
Quil automates meeting transcription, note summaries, and ATS updates, saving recruiters up to 10-12 hours per week.
Yes, Quil integrates with tools like Zoho Recruit, Salesforce, and HubSpot to ensure your workflows stay uninterrupted.
No, Quil is designed for all recruiters, including in-house teams and freelance recruiters, to help with hiring processes across the board.
Quil uses enterprise-grade encryption (GDPR compliant) to ensure that all meeting transcripts and updates remain confidential and secure.
Quil is an AI notetaker that assists you with automation. It counters redundant tasks like note-taking and manual updates to your Applicant Tracking System (ATS). Plus, it integrates with your favorite platforms like Zoho Recruit, HubSpot, and Salesforce, making the entire hiring process feel like a breeze.
