Let’s face it: manually updating your Applicant Tracking System (ATS) or taking notes when interviewing a potential candidate is hard.
You ask questions, scribble responses, and, in the end, all of those notes make no sense.
And we all know how that ends up—no proper updates to the ATS, loss of valuable data, and ultimately, lost potential candidates.
Imagine you find something that transcribes the whole meeting, makes effective notes, lists key takeaways, and updates everything to the ATS.
It sounds too good to be true.
Only that it is true.
Enter an automated note-taking app that does all this and more.
So, let’s see what AI note-takers can do for recruiters, how it helps recruiting agencies, and how it eases the entire recruitment process.
If you know what an AI note-taker is, that's awesome! You’re part of the 38% of HR leaders implementing smart solutions to increase operational efficiency.
But if you don’t, we’ve done the research for you (you just need to start using it).
Here’s what an AI note-taker means in our dictionary:
An AI note-taking app writes down meeting notes, divides them into sections (like the candidate’s experience, past responsibilities, etc.), and integrates them with your ATS to update it automatically.
This way, you focus on the candidate while AI takes notes.
Most AI note-taking apps out there integrate with your favorite platforms, like Ashby, Bullhorn, HubSpot, and Zoho Recruit - making it 10x easier to manage your recruitment process.
With AI meeting assistants, you can say goodbye to scribbled notes that make no sense (forever!).
As recruiters, you need several tools to manage the candidate pipeline effectively.
Without hiring tools, you’ll be stuck in a never-ending maze of manual processes (with no escape).
An AI note-taking app will record the entire candidate-recruiter meeting, freeing you from manual note-taking and taking 80% of the work off your plate.
We call this the 10-80-10 rule - 10% initial human input (that’s you connecting the AI solution to your call), 80% automation (that’s the AI note-taking tool doing the work), and 10% human work at the end.
You’re probably thinking, “Okay, okay, this is all good. But where’s the catch?”
Well, if it weren’t apparent by now, let’s do more digging.
The most important output of a meeting is that you understand a candidate.
That can only happen if you pay enough attention to the candidate when they speak and make in-depth notes.
You can’t do both, so an AI note-taking app helps here.
An AI note-taking app takes in all the information and compiles it differently.
Here’s what one of our amazing clients has to say after using Quil:
Quil has definitely changed the way that I interact with candidates during interviews because I’m able to give my full attention and keep that train of thought where it’s supposed to be. ~ Julia Ochiobi
@Quil Case Study: How Tristarr improved their recruiting process with AI
You can use the information in different ways:
Plus, candidates often complain about an ATS blackhole - a mysterious place where their profiles get lost just because certain keywords don’t match.
But, with an effective AI note-taker, that problem is significantly reduced. The AI-generated summaries take care of each keyword, customize them, and integrate well with other HR systems.
Human recruitment bias is a thing that can affect your decision or the notes you make. These biases are always unconscious decisions but are a huge part of your decision-making process.
But with AI, you can avoid all this. Easily.
AI algorithms are trained to only focus on relevant skills and perpetuate bias.
The notes AI takes are solely related to the candidate's skills. They highlight their weaknesses and strengths and include everything you need to make a data-driven, informed decision.
The average cost to hire an employee in 2023 was $4,700.
When in reality, the numbers can be much, much higher.
Factors like time to make a decision and productivity impact the price.
And guess what helps bring down the price a bit?
Yep, an AI note-taker.
It reduces paperwork (thus helps with productivity) and makes accurate notes that lead to informed quicker decisions.
Admin-related tasks (like updating your ATS manually) can take hours.
Spending all that time (and resources) on something that can be easily automated? Doesn’t sound right.
We’re living in a world where tools like AI note-takers exist. They help you save up hours on mundane tasks that, quite frankly, no one likes doing.
Take an example here:
Let’s say you’re a recruitment company.
You have 40 recruiters who spend 8 hours/week scribbling “potential candidate notes.”
40*8 = 1,000 hours/week spent on mundane admin work.
Let’s assume they’re making $50k/quarter. Which makes their time worth a lot. You wouldn’t want all that time being spent on admin work.
Here’s another catch: if you don’t adopt AI solutions, you’ll be one of the organizations that'll be missing out on top talent over the next two years (according to 76% of HR leaders.).
So, a solution that saves you time, money, and effort? If you’re not already using an automatic note-taker, you're really missing out.
P.S. Most tools and applications like Quil let you start with a 7-day free trial to try before you buy. This way you get all your questions answered by a product expert, get detailed guides, and when you’re ready, full access to all features.
We already know how an AI note-taker integrates with your favorite platforms (like HubSpot and Zoho Recruit).
The integrations make it much easier to sync information across all platforms without manual typing, let you handle volume recruitment, and summarize all your action points.
Let’s look at a few more.
Or you could also watch this demo:
When all your tools are integrated together, there’s a rare chance of data leaks or disruptions.
This means the data will stay encrypted, you won’t have to transfer data from one place to another, there’ll be reduced (or no) redundancy, and overall accuracy will increase.
Candidate information will remain confidential, and your entire recruitment process will be more streamlined.
Like you (the recruiter) have expectations from the candidate, the candidate also expects a good interview experience.
They expect you to be fully attentive, actively listen to what they have to say and enjoy giving the interview.
The last thing a candidate needs is an unresponsive interviewer trying to scribble notes and input information as they speak.
With an effective recruiting tool and an AI note-taker, you offer the perfect interview environment for both sides.
You're ready to analyze the candidate when you have candidate information from your CRM system, recruiting tool, meeting notes (from AI), and any other integration.
I’m now able to actively listen to what candidates are saying to dig deeper rather than frantically typing. The fact that Quil categorizes our notes and integrates with our ATS has been incredibly helpful. ~ Anna Bryant.
Since multiple data sources are integrated together, you can draw data-driven conclusions and make a well-informed decision when choosing a candidate.
Taking notes during meetings is so last century. You don’t even realize it, but you’re probably looking like a caveman HR who’s doodling on stones and not understanding what the candidate is saying.
It’s not a “you” problem; it’s something the recruitment industry faces worldwide.
That’s why solutions like AI note-taking apps exist.
And if candidates are already using AI to land better roles and look for culture-appropriate companies, what’s your excuse not to use AI to improve everyone’s experience?
Quil focuses on assisting you with the automation of the recruitment process. It counters redundant tasks like note-taking and manual updates to your Applicant Tracking System (ATS). Plus, it integrates with your favorite platforms like Zoho Recruit, HubSpot, and Salesforce, making the entire hiring process feel like a breeze.
AI note-taking means using artificial intelligence (AI) to write meeting notes, summarize them, and divide them according to different categories.
Yes, you can create as many templates as you like.
Yes, Quil is fully customizable. If you have more questions, you can always contact the support team.
Yes.
Quil integrates with different ATS, including Zoho Recruit, Ashby, Bullhorn, etc. This way, all your candidate data stays synced - increasing data accuracy and reliability.
